I remember the first time I used a real microscope. It was part of an old high school kit, with prepared slides with a three-lens magnification range, and had probably belonged to my uncle. It reminded me of horn-rimmed glasses and lettermen jackets and Richie Cunningham’s DeSoto, all sorts of ancient things that didn’t fit into the then-modern 80s.
But, man, did that thing blow my mind. It even came with a box of blank slides and cover slips so you could prepare your own specimens. If something was small enough to fit under that glass, it went under. I would examine each specimen and marvel at all its tiny parts, pretending to be a scientist, feeling like a giant.
The microscope wasn’t just a nifty gadget—it was an important learning tool. Not because it foreshadowed the microbiology classes I’d take in college (mmm, I can still remember the smell of the culture room. Yummy. *makes retching sound*) but because it taught me a subtle but important aspect of management: everything, no matter how big, is made up of tiny parts, and sometimes tiny parts are easier to manage than one great big part.
That concept is the basis for the way I manage big tasks in every aspect of my life, from my day job to my duties as a domestic deity. There is always something that needs doing, and I will be the first to admit that I might push off the big stuff in favor of smaller things. Facing a big, complex task (like Clean the Basement) is like facing a giant on the field of battle.
It reminds me of the ancient story of David and Goliath—a boy faced a giant on the field of battle, armed with only a slingshot and a handful of stones. One stone at a time, David brought that giant down.
Trouble is...goliaths are scary and I’m no David.
Facing Off Against a Giant
My writing life is no different. Books are big things. Completing a Novel is a goliath task when you step back and take it in as a whole. It’s nothing short of a formidable opponent.
But when you zoom in on the process and look at all the separate steps that go into it—writing, editing, revising, and so on—you can see the building blocks comprising that process.
Individual building blocks are manageable things. You can’t lift a brick house, but you can pick it up one loose brick at a time.
And that’s how David defeated Goliath, right? One stone at a time.
When I was writing my first novel, I only had one task: Write the Story. I wasn’t editing a separate book, or promoting an earlier release, or expanding a platform. My first novel was a hobby book and, spared the then-unknown distractions of marketing and promotion, I simply reveled in the experience of creating a world of characters and plots and intrigue and things with sharp teeth that hide in the shadows.
All I did was Write the Story. It was one task, and a very manageable one.
Now, my writing process isn’t so simple. Writing my current book has been a completely different experience. My main task is to Complete the New Novel. But that’s not the only thing on my to-do list.
I have a backlist that needs constant promoting. Halfway through writing the second draft I got a little distracted and produced two ebooks (and a print book. Whoops.) I ran blog tours and promotions and sales and messed around in Photoshop to design book covers and Facebook banners and even revamped my newsletter template.
When I look back at all that, I think: what a schedule! Each task on that list is a goliath in itself, with the top of the list being Complete the Novel.
Why didn’t I run away from it all? Because I did it one stone at a time. (Thankfully, those tiny stones pile up really fast.)
Defeat your Goliath
If you’ve never tried to deconstruct a goliath task before, I suggest you start with a list of projects you want to accomplish, then break each one down in outline form.
1) The Big Project (such as Complete the Novel)
a through z to the nth power) All the steps that go into completing it.
My last WIP outline looked something like:
Project: THE HEARTBEAT THIEF
1) The Heartbeat Thief manuscript
a) Complete first draft
b) Edit first draft
1) Write chapter summary and look for plot holes
2) Examine timeline for continuity
3) Historical reference fact check
c) Enter revisions
d). Edit second draft
1) Spell check, typo scan
2) Grammar check
3) Format checks (em dashes, italics)
e) Enter revisions
f) Read through
g) Make tiny revisions as necessary
h) Send to first Beta readers
i) enter revisions if warranted
j) Repeat a-i and send to next beta reader
And that’s just the manuscript part. Number two is the cover, number three is formatting, number four is marketing plan, and so on.
Everything on that list is just a tiny part of what goes into the goliath sitting at the top of the list. THE PROJECT: Complete the Novel.
The Victor Emerges
Making an outline for each project is like taking a solemn vow. I will complete that novel. I will get it done, line by line, part by part, one bullet point at a time. Breaking my big projects down like this keeps a project manageable, and keeps me moving forward. I complete a small task, I cross it off, and I’m ready to move on.
It also lets me celebrate little victories at the time. Each time I check a line off, I accomplish something. I’m a firm believer in encouragement and praise and having a cupcake for a job well done. I think most people are, too, but my philosophy of task deconstruction means lots of cupcakes along the way instead of a ten pound cake at the very end.
A goliath cake doesn’t get eaten all in one sitting, but a dozen cupcakes can be eaten, one by one, spread out over time. That's what makes the victory attainable—and so very sweet.
Ash Krafton is a speculative fiction writer who, despite having a Time Turner under her couch and three different sonic screwdrivers in her purse, still encounters difficulty with time management. Visit Ash at www.ashkrafton.com for news on her urban fantasy series The Books of the Demimonde. Ash is also a contributing editor at the QueryTracker blog. She also writes for New Adult audiences as “AJ Krafton”. Her first release, a Victorian dark fantasy called THE HEARTBEAT THIEF , is now available in paperback as well as on Kindle.